Job Summary

These positions are located in the Health Information Management (HIM) section, Healthcare Administration Service (HAS), at the Mann-Grandstaff VA Medical Center (MGVAMC) in Spokane, Washington. The incumbent serves as a Scanning/File Clerk and is responsible for the receipt, intake, scanning, indexing, quality control, destruction, and transfer of administrative and health information.

Job Description

To qualify for this position, applicants must meet all requirements within 30 days of this announcement, 12/05/2024. Time-In-Grade Requirement: Not applicable to MP postings below GS-5. Quality Ranking Factor: The best qualified applicant will have knowledge of medical terminology (e.g. the meaning of medical terminology, the spelling of medical terminology and the abbreviations of medical terminology) to read medical reports and to determine the correct location to scan documents into the patient's EHR. General knowledge of chart forms, lab tests, consults EKG's etc, to file and scan documents into the medical record. You may qualify based on your experience and/or education as described below: General Experience: Applicants must possess 1 year of General Experience consisting of progressively responsible clerical, office, or other work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position to be filled. Examples of qualifying experience include but are not limited to: Filing using electronic filing systems and current technology, scanning and importing, imaging applications, researching on materials and knowledge of records management procedures; Utilizes a personal computer to retrieve electronic documents and files for importing purposes, performs data entry, compose and edit letters, reports, and memoranda, and transmit and receive e-mail. Note: Experience must be fully documented on your resume and must include job title, duties, month & year starting and year ending dates AND hours worked per week. OR Education: Applicant may substitute education to meet the Experience requirement if they have successfully completed 2 years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university (Transcript required). Note: One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. OR Combination: Applicant may qualify for this pay grade with an equivalent combination of post-high school education and experience. Only education in excess of 60 semester hours (i.e. beyond the second year) is creditable towards meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. (Transcript required) You will be rated on the following Competencies for this position: Accountability Applies Technology to Tasks Attention to Detail Clerical Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work requires periods of sitting, standing, walking, bending, stooping reaching, pulling or carrying of light objects such as files. There is occasional lifting and carrying of such items as record boxes and bulky files (under 50 pounds). For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.