Job Summary

This Secretary position is in the Surgical Service at the VA Maine Healthcare System located at the Togus location. This position is full time at 40 hours per week.

Job Description

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 12/16/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS 6 position you must have served 52 weeks at the GS 5. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: GS 6 Specialized Experience: Have at least one year of specialized experience equivalent to at least the next lower grade (GS-5) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include but are not limited to: Controls incoming and outgoing correspondence, reports, memoranda and other forms of written communication. Prepares and edits letters and reports and reviews correspondence for accuracy and completeness. Supervises and orients summer volunteers and/or students assigned to the Office. Serves as a patient advocate for the service. Provides administrative support to staff and assists in preparation of meeting Power Point presentations. Serves as timekeeper for multidisciplinary and administrative staff. Receives telephone calls and visitors. Organizes and manages on-call schedules. Picks up, sorts and distributes mail. Maintains and prints the Manager's calendars. You will be rated on the following Competencies for this position: Attention to Detail Customer Service Interpersonal Skills Oral Communication Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary considerable computer and keyboard work. The work includes some walking, standing, bending, and carrying light items such as books, papers and files. Work Environment: The work environment involves the normal risks and stresses typical in an office environment which supports an extremely busy clinical service with various professional staff. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.