Job Summary

The position is in the Office of the Chief Librarian (PL) in the Library Division, reporting directly to the Chief Librarian. The Library Division consists of three departments, Reader Services, Technical Services, and Library Image Collections, each supervised by a department head. The primary purpose of the position is to perform a variety of administrative and technical duties on behalf of the Library and its multiple departments.

Job Description

Candidates must meet the Qualification Standards Handbook requirements for the GS-301-9. For this position, specialized experience is experience at a GS -7 at an academic or government institution, performing a variety of administrative support duties, including procurement and/or financial analysis. Your application and resume must demonstrate that you possess the following knowledge, skills and abilities (KSAs). Do not provide a separate narrative written statement. Rather, you must show in your résumé how your past work experience demonstrates that you possess the KSAs identified below. If asked to do so, cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position. DO NOT write "see resume" in your application! Those applicants who meet the minimum qualification requirements will be evaluated against these factors to determine the best-qualified candidates. Skill in organizing, researching, problem-solving and completing under tight deadlines various administrative tasks for executive level staff. Ability to communicate effectively, verbally and in writing, with executives and a variety of internal and external professionals and administrative staff members of an academic or government institution. Skill in using computer software such as Microsoft Outlook, Word, Excel, and Access to create, maintain, and produce financial and personnel records, text documents, databases, spreadsheets, and reports. The incumbent must be organized, precise, accurate, and consistent, and pay attention to detail to accomplish assignments successfully. Ability to organize and implement diverse projects simultaneously, within established deadlines, and to respond quickly, courteously, and knowledgeably to requests for information and materials. Knowledge of contracting, procurement, travel, and purchasing processes in an academic or government institution. Proficiency in developing, using, and maintaining databases and spreadsheets. Experience planning and implementing administrative projects in an art museum library. Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions. "Experience" refers to paid and unpaid experience. Examples of qualifying unpaid experience may include: volunteer work done through National Service programs (such as Peace Corps and AmeriCorps); as well as work for other community-based philanthropic and social organizations. Volunteer work helps build critical competencies, knowledge, and skills; and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Time-in-Grade: Current Federal employees must meet time-in-grade requirements by the closing date of this announcement to receive consideration under merit promotion procedures. CTAP/ICTAP candidates: To be considered "well qualified" you must meet all of the requirements as described in this section. You must meet all qualifications and eligibility requirements by the closing date of this announcement.